Administrative / Personal Assistant

Job title Administrative / Personal Assistant
Company Name Priority VA
Location Savannah
Date Posted Wednesday, September 19, 2018
Category
Job Type Full-Time

Description

Priority VA is looking for an Executive Assistant in the Low Country area. This is a contractor, hourly position, which is 80% work-from-home, after 60-90 days. Candidates must have 2 years of experience in executive administration tasks, excellent written and verbal communication, and be happy, yet sometimes snarky people.  (Because, let’s face it, who wants to work with someone that can’t keep it real?)

 

Who is Priority VA?

 

We are a fast-paced, people-oriented company seeking candidates who understand and resonate with our mission, like working directly with clients, and want support the business, along with our team, by organizing information, calls, travel and all the things that keep Founders bouncing around like balls in a pinball arcade game.

 

Our Mission:

To impact the lives of 100k people, by helping successful entrepreneurs build teams they can trust. We provide the team and systems to entrepreneurs who actively seek to uplevel their businesses and turn to us to help them do it. We are the rocketfuel to their goodness.

 

At Priority VA, we’ve developed relationships with 6 and 7 companies and help them scale through better administration, marketing, better systems and stronger teams.

 

This is a fast-paced yet casual learning environment with clients that feel like family. Lots of love and laughter goes around on calls, all while driving growth and innovation for our clients. Priority VA’s members & clients learn best practices, grow personally and professionally, and most importantly, discover how to spot and avoid certain pitfalls working in the virtual space.

 

Please visit PriorityVA.com to learn more

 

WHO WE’RE LOOKING FOR:

We are looking for an Executive Assistant to our CEO, Trivinia Barber, who can support her in the following ways:

  • Book meetings with multiple parties, across multiple timezones, via email + phone

  • Manage the CEO’s calendar

  • Attend or review meeting recordings, take notes, and provide written follow-ups and tasks

  • Load tasks into Project Management software (Asana)

  • Review daily email inbox and prioritize messages for the CEO

  • Respond to emails CEO isn’t needed for (instruction will be provided)

  • Protect the CEO’s time by reducing interruptions

  • Follow-up with clients via email and chat (Slack) to fetch information

  • Book travel (flights, hotels, meals)

  • Make phone calls on behalf of CEO (calling vendors, cancelling subscriptions, ordering, etc)

  • Misc. research tasks (finding locations for retreats, finding great gifts to send to clients, etc)

  • Finding Speaking Engagements for the CEO (Podcasts, stages, etc) & Covering the CEO’s speaking engagements & podcasts on social media (templates will be given)

WHAT KIND OF EXPERIENCE YOU NEED:

  • This position requires a minimum of 2 years’ experience managing calendars, scheduling meetings, taking notes and other administrative/secretarial duties

  • Self-motivated & enthusiastic

  • Completely okay with a Founder that loves Jesus but tends to cuss a little (or a lot).

  • Strong experience with Mac platforms, plus the basics: Microsoft Word/Excel and/or Google Drive (we run 100% on Drive)

  • Strong customer engagement skills responding and commenting to clients engaging on any and all platforms

  • Superior interpersonal relationships skills

  • Organized

  • Meticulous record keeping

  • Proactive problem solving

  • Strong attention to detail

  • The ability to see down the road and help CEO avoid potholes in calendaring, content creation, scheduling of both personal and business appointments

  • Approaches business with a high level of integrity

  • Strong written communication skills are also essential

  • The successful candidate will have spent time reviewing our website, and must feel passionate, confident and comfortable with the subject matter.

  • PLUS if you have familiarity with WordPress platform, and how to create/publish content.

THE STRUCTURE:

  • We work from home 80% of the time. You’re encouraged to TRAVEL and ENJOY YOUR LIFE, so long as the stuff is done… we don’t care where you do it from, after an onboarding period of approximately 60-90 days. 🙂

  • Flexible schedule

  • Hourly, with a 10 hours a week expected.

 

This will potentially grow from 10 hours a week to up to 30+. We’re looking for a long-term commitment. Our ideal candidate is highly organized (think: well-planned shopping list before they go to the grocery store), family-focused (family is #1!), eager to support a great company that impacts a lot of lives, reasonably tech savvy (able to manage Gmail rules/filters, Slack, Google Docs, without issue), and has regular access to phone and internet. Extra points if you’re into learning new things to make the CEO’s life easier, and Extra Extra points if you can rip unnecessary tasks from her so she can stay in her area of genius.

 

Employment Type: Sub-Contractor Position (Will move to W2, as hours increase)

Industry: Business coaching/consulting

Job Functions: Executive Administrative / Personal Assistant

Compensation: based on experience and abilities

How to Apply:

Please send a video resume (shot on your phone is fine!) describing who you are, what your experience is with the needs, your experience with tech, what you’re excited about in regards to this opportunity, and anything else you think we should know. Upload the video to a platform of your choice and send a link to trivinia@priorityva.com. (If I have to request access to watch it, I will move on to the next applicant, so make it easy for me). For the email subject, use the following verbatim “About the EA position…”

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